Invoice Extractor

Extract Invoice Data to Google Sheets, Notion, Airtable & Excel

Forward invoices via email or upload PDFs. BankSync's AI extracts vendor, invoice number, amounts, due dates, and line items — then syncs the structured data directly to your workspace. Automatically.

Start Extracting Invoices See all document types

✓ 14-day free trial✓ Email forwarding included✓ Line item extraction

Every field, extracted automatically

BankSync reads the invoice and pulls out every piece of data you need.

✓Vendor / Supplier

Acme Corp, AWS, Stripe

✓Invoice Number

INV-2024-001

✓Invoice Date

Jan 15, 2024

✓Due Date

Feb 14, 2024

✓PO Number

PO-5892

✓Subtotal

$4,200.00

✓Tax Amount

$378.00

✓Total Amount

$4,578.00

✓Payment Status

Paid / Pending / Overdue

✓Line Items

Per-row itemisation available

Set up once, runs automatically

Two ways to get invoices in — choose what works for your workflow.

Forward invoices via email

Set up email forwarding or auto-forward rules. Every invoice email lands in your BankSync inbox and is processed automatically.

Upload PDFs manually

Prefer to batch upload? Drag and drop invoice PDFs or images directly through the BankSync dashboard.

AI extracts all fields

Vendor, invoice number, dates, amounts, line items, PO number — extracted automatically with no template setup.

Syncs to your destination

Data flows directly into Google Sheets, Notion, Airtable, or Excel with your custom field mapping.

Built for how teams actually work

⚡

Accounts payable automation

Forward vendor invoices directly from your inbox. BankSync extracts every field and syncs to your AP tracking database in Notion, Airtable, or Excel.

📚

Bookkeeping & accounting

Keep a structured record of all incoming invoices in Google Sheets, Notion, or Excel. Categorise by vendor, project, or cost centre.

📑

Tax preparation

Build a complete invoice archive with all the data your accountant needs — vendor, date, amount, tax — ready at year end.

💼

Expense management

Track business expenses as invoices come in. Map to budget categories and see spending by vendor or project in real time.

Your invoices, in your workspace

Data syncs directly to the tools you already use — no new apps, no learning curve.

Google Sheets

Notion

Airtable

Frequently asked questions

What data can BankSync extract from invoices?

BankSync extracts vendor/supplier name, invoice number, invoice date, due date, PO number, subtotal, tax amount, total amount, payment status, and line items from invoices. Line items can be exported as individual rows for granular tracking.

How do I process invoices automatically?

Set up email forwarding to your unique BankSync inbox address. Then set up an auto-forward rule in Gmail or Outlook so all invoices from vendors are automatically sent to BankSync for processing. Each invoice is extracted and synced to your destination without any manual work.

Can I extract invoice data to Notion?

Yes. BankSync syncs extracted invoice data directly to Notion databases. Map vendor, invoice number, dates, and amounts to your Notion database properties. This is unique — most invoice tools only export to accounting software or CSV files.

Can I extract line items from invoices?

Yes. BankSync supports line-item mode, where each line item on an invoice is exported as a separate row in your destination. This is useful for tracking costs at the product or service level, or for detailed expense categorisation.

What invoice formats are supported?

BankSync supports PDF, JPG, and PNG invoice files. Both digital invoices (generated by billing software) and scanned paper invoices are supported. You can upload files directly or process them via email forwarding.

How does invoice deduplication work?

BankSync prevents duplicate invoice entries by matching on invoice number, vendor, and amount. If the same invoice is processed twice — for example, forwarded from two email addresses — only one entry is created in your destination.