Team Card Spend

Team Card Spend puts every company card side by side: who spent what this month against their limit, what kind of spending it was, and which charges still need a receipt.

What you see

• Card spend this month against last, cards to watch, and receipts still missing.
• Every card this month: spent, what it owes, of its limit, what is left, and whether it is ahead of pace.
• Who spends on what: holders across, kinds of spending down.
• Month by month, where the cards go, and every charge that still needs a receipt.

Set up in two minutes

1. Pick the bank your team cards are with. You can connect one right there in the install.
2. Install. BankSync sets up your Ledger, Business accounts, Chart of accounts and Receipts (shared with Business Finance OS and Receipts & Tax) and the dashboard.
3. In Business accounts, give each card its Card holder (a person or a team) and, if you like, a Monthly limit: without one, the card’s credit limit from your bank is its limit (marked Credit limit); 0 means no limit.
4. Switch on the Monday note if you would like last week’s charges to receipt in your inbox.

Good to know

• A card is an account the bank reports as credit, or one you give a holder. Cards on another bank need that bank connected.
• Spend is what went out on the card, refunds netted; its repayment is a transfer, never spending.
• A receipt matches a charge of the same amount (to the cent) dated within 7 days; a receipt in another currency, or for a charge split in two, is not matched.
• Ahead of pace compares the share of the limit gone with the share of the month gone, plus 15%: a big first-week purchase reads ahead. A card with no Monthly limit is measured against its credit limit and marked Credit limit, never paced: what it owes is what is used, and Left is the limit less what it owes.
• The Monday note lists every team-card charge of the threshold or more last week, receipt or not.